Some of you have made appointments to meet with me to discuss grades. Just to let you know, after our meeting I’ll ask you to write and submit to me a memo detailing our conversation. So, you’ll want to come to the meeting prepared to discuss your strengths and weaknesses in the class, and you’ll also want to be ready to write a summary memo afterwards.

[Edit: the Purdue OWL has a description of how to write a business memo that you could adapt for your purposes:]
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